Fleet World Fleet Show 10th May 2017 at Silverstone
Terms & Conditions
1. Duration of Exhibition
The Exhibition will be open from 9.00am – 4.30pm on the 10th May 2017. During these times stands and exhibits must not be covered up and staff must be in attendance. On no account will Exhibitors be permitted to remove goods from the Exhibition Grounds prior to 4.30pm on Tuesday 10th May 2017. Opening hours may be subject to alteration. The Organiser reserves the right to change the dates,
location and duration of the exhibition or to postpone the event without Exhibitors having the right to claim indemnity.
2. Payment for Stands,
Once the Contract has been accepted, Exhibitors will receive an Official Allotment with stand number from the Organiser to sign and return. Subsequently an invoice for 25% of the total amount due for the stands, A non-refundable deposit, of 25% must be received by 20th February 2017. The final payment of 75% of the invoice is due by 21st April 2017. Participation by Exhibitors is dependent upon the full cost being paid to the Organiser before taking up space in the Exhibition. If the remaining balance is not paid by the stated date the Organiser shall have the right to re-allocate the space. An Exhibitor is liable for the full cost of his booking under the terms of the Shell Scheme Stand, clause.
An Exhibitor canceling his stand, after official allotment of space is liable for 25% of the total cost until 20th February 2017, and 100% of the total cost thereafter by way of liquidated damages.
An Exhibitor reducing his space booking after official allotment of space is liable for payment of the total charge of his original booking. All cancellations must be made in writing.
In the event of an Exhibitor entering into liquidation, whether compulsory or voluntary (save for the purpose of reconstruction or amalgamation) or, being an individual, committing any act of bankruptcy, or whether a company or an individual, calling any meeting of, or making any arrangement with, its/his creditors, or permitting any judgment to remain unsatisfied for seven days, or a receiver of any of the assets of the Exhibitor being appointed by any distress or execution being levied upon any goods or premises of the Exhibitor, the organisers shall have the right to terminate any contract with the Exhibitor, to cancel the allotment of space and to retain all monies paid by the Exhibitor under such Contract.
5. Failure to pay
In the event of any amount being due to the Organiser from the Exhibitor, his exhibits shall be subject to lien.
6. Prohibition of Transfer
Exhibitors may co-exhibit (see clause 19) but may not assign, sub-let or grant licenses, in respect of the whole or any part of the space allotted to them, nor may any cards, advertisements, or printed matter of firms or companies who are not bona fide Exhibitors be exhibited or distributed from any stand.
7. Amendment to Hall Layout
The Organiser reserves the right to amend the plan of the Halls and move the position of stands if required by the Hall Owners, Fire Authorities or for any other reason.
8. General Instructions and Regulations
Exhibitors must comply with the Organisers Regulations, the Rules and Regulations issued by the owner of the Exhibition Grounds, and all Statutory Regulations that have effect at the Exhibition Grounds.
9. Technical Rules
Details regarding the Technical Rules will be available in the exhibitor manual. The Technical rules are a guide and step-by-step explanation to the Exhibition arrangements including Rules and Regulations which must be adhered to.
10. Exhibition Tenancy
Adequate time will be allowed by the Organiser for the erection of stands and technical connections, also for the dismantling of stands and the removal of all exhibits and contractors’ materials. The dates and times for these operations will be shown in the Exhibitor Manual. The Organiser reserves the right to remove at a cost to be passed on to the Exhibitor any materials or exhibits that may be abandoned within the Halls.
11. Stand Construction
Each Exhibitor will be provided detailed information about additional shell scheme options. No Exhibitor will be permitted to erect his display goods in such a manner as, in the opinion of the Organiser, obstructs the light or impedes the viewing along the open spaces or gangways, or to occasion inconvenience or otherwise affect the display of other Exhibitors.
12. Electrical Installations
General lighting within the Exhibition Facilities is supplied. Spot lights on shell scheme stands are fitted, one to every three square metres. A 500w electrical socket is fitted to each stand. An official electrical contractor has been appointed.
Should exhibitors require extra lighting or power points within their stands, they are to be ordered from the appointed official contractor No other electrical contractor is allowed to work within the Exhibition Halls.
13. Water, Waste and Compressed Air
To be ordered from the appointed official contractor.
14. Dangerous Materials
The following are excluded from the Exhibition: explosives, detonating or fulminating compounds, and all dangerous or harmful substances. The use of compressed gas, liquid gas and flammable liquids is prohibited; any goods not approved by the Organiser must be removed from the building.
15. Fire Precautions
All materials used for building, decorating or covering stands must be made of nonflammable or flame resistant material. In the case of horizontal fabric structures, the fabric must be sprinkler-proof. Exhibitors must comply with any reasonable instructions given by the Organiser, or the Licensees of the Exhibition Halls, or any local or other Authority.
16. Food and Drink
No food or drink (alcoholic or otherwise) may be brought into the Exhibition Area by the Client, its sub-contractors or its guests for consumption on the Company’s property without the prior written consent of the Company.
No stand or article from other stands may be photographed, drawn, copied or reproduced in any way without the permission of the Organiser.
18. Noise Control
The use of product demonstration, video equipment, loudspeaker systems, tape recorders, film projectors or slide projectors is permitted provided the noise level is sufficiently low to avoid disturbance to visitors and other Exhibitors. The Organiser reserves the right to exercise their judgment in respect of an acceptable level of noise. Demonstration of noisy machinery must not be continuous and be kept to a minimum in order to avoid annoyance to visitors and Exhibitors.
The principal exhibitor (Contract Partner) must enter names and addresses of any co-exhibitors on the Stand Space Application for space form. The acceptance of co-exhibitors is governed by the criteria in the Exhibit Category Section. In addition, the Conditions of Participation apply to these companies. Transfer – even in part – of the rights and obligations arising from rental contract to third party is not permitted. Products/ services of companies other than those specified on the Application for Stand Space and Contract must not be displayed or advertised on the stand.
Security of the halls and exhibition area are arranged by the Organiser. Security and maintenance of stands are the responsibility of Exhibitors during exhibition opening hours.
Cleaning of the halls and the exhibition area as well as general cleaning are arranged by the Organiser. The organiser will clean the shell scheme stands only prior to the opening on the first day of the exhibition. Official contractors are available for any additional cleaning which can be ordered during the event. Space only stand will be responsible for the cleaning of their own stand. Please refer to Exhibitor Manual to order cleaning of space only stands.
22. Limitation of Liability
The Organiser will not be responsible for the safety of any exhibit or property of any Exhibitor, its staff, contractors, or agents or any other persons, or for the loss of, damage or destruction to the same, by theft, fire or other cause whatsoever, or for any loss or damage whatsoever sustained by any Exhibitor by reason of any defect in the building, fire, storm, tempest, lightning, national emergency, labour disputes, strikes, lockouts, civil disturbances, explosion, inevitable accident, force majeure or any other cause not within the control of the Organiser whether ejusdem generis or not, or for any other loss or damage whatsoever, or if by reason of the happenings of any such events, the opening of the Exhibition is prevented, postponed or abandoned or the building becomes
wholly or partially unavailable for the holding of the Exhibition or if the Exhibitor suffers any other damage whatsoever. As the Organiser will accept no responsibility for any loss or damage suffered by any Exhibitor, Exhibitors should cover themselves by insurance in respect thereof. Exhibitors should note that there are no circumstances under which the Organiser can either become contractually bound to an Exhibitor or be regarded as a principal or an agent in relation to any legal agreement into which an Exhibitor may enter with a contractor.
23. Law of Contract
This contract shall be deemed to be governed by English Law. Any notice document acceptance or other communication under or in connection with these contract conditions shall be sufficiently served or given if in writing and posted to or left at the last known business address of the company or person to be served and shall also be sufficiently served or given if sent by telegraphic facsimile transmission to the person to be served and service shall be deemed to be made or acceptance given on the day of transmission if transmitted before 4pm G.M.T. on a weekday but otherwise on the next following weekday.
24. Promotional Activity
The distribution of leaflets and promotion material shall be confined to the exhibitor stand area and is not permitted elsewhere in the halls or exhibition grounds, unless previously agreed with the organisers. Publicity shall be confined to promotion of exhibited goods and shall not be in breach of statutory regulations or good taste, nor shall it be of an ideological or political nature. The Organiser reserves the right to prohibit the display or distribution of advertising matter that could give rise to offence, and to confiscate the supplies thereof for the duration of the event.
Optical, mobile and acoustic publicity aids are permitted provided they do not disturb neighboring Exhibitors. The use of audio and visual equipment, amplifiers, etc. and/or live performances by exhibitors at their stands is restricted and details are given in the Exhibitor Manual. In all cases, Exhibitors are themselves responsible for obtaining, at their own expense, the relevant permits in terms of copyright licenses and/or performance approval from the respective authorities or institutions. The Organisers accept no responsibility in this respect or any liability which may arise from an Exhibitor’s failure to obtain clearance.
25. Intellectual and industrial property rights
The organiser does not welcome or endorse exhibitors who, through manufacture, sale, possession, dissemination or advertising of their products infringe intellectual or industrial property rights or contravene legislation protecting those rights. In the event that an exhibiting company infringes such laws, as demonstrated by an enforceable judgment of a court with competent jurisdiction. The Organiser shall be entitled to exclude such exhibitor from all or any future events it organises if it considers in its absolute discretion that there is any possibility that a repeated or new infringement of intellectual and/or industrial property rights might occur.
Exhibitors should be aware that a holder of intellectual and/or industrial property rights, whether an exhibitor or not, may commence legal proceedings that could result in statutory or other authorities removing exhibited products and literature, closing the exhibition stand involved, and requiring the payment of substantial financial securities amongst other available remedies. The Organiser will co-operate fully with any local authority entitled to carry out such actions during one of its events. All exhibitors are reminded that it is their sole responsibility to ensure the appropriate protection of their intellectual and/or industrial property rights prior to the display or promotion of their products at the exhibition. The Organiser will not, itself, initiate legal proceedings in relation to intellectual and/or industrial property rights. The holder of the intellectual and/or industrial property rights and not The Organiser may commence such proceedings in relation to infringement of those rights.
26. Access to Stands of Other Exhibitors
Exhibitors have no right of access to other stands outside the official opening hours unless permission has been obtained from the Exhibitor renting the stand.
Details of the dismantling period are given in the Exhibitor Manual. On no account will Exhibitors be permitted to remove goods from the Exhibition Grounds prior to 4.35pm on Tuesday 10th May 2017. When vacated, the rented floor space must be left in its original condition.
28. Your Commitment
No Alcohol can be consumed prior to or during the Driving Activity and we reserve the right to refuse a Driving Activity to persons we suspect to be under the influence of alcohol and/or drugs. In such circumstances the Company will not rebook the Driving Activity or make any refund.
Where a Driving Activity requires the wearing of a crash helmet, this is mandatory and there are no exceptions.
29. Exhibitor’s Insurance
The Exhibitor agrees that it shall on request supply to the Organiser full details of any insurance it has in place applicable to: (i) the provision of the Services by the Organiser to the Exhibitor; and/or (ii) the Exhibitor’s use of the Venue (or part thereof) on the Event Date. Exhibitors are responsible for providing adequate insurance cover for their stand and for all vehicles and passengers in vehicles being used for test driving, including public roads and race circuits.
30. Organiser’s Insurance
The very nature of the Event means that some personal risk may be involved for those taking part in the driving activities. Silverstone has third party and public liability insurance cover for all their operations and provides for those taking part in driving activities Personal Accident Insurance. The Organiser carries public liability insurance for the duration of the Event.
31. Driving Licences
All drivers, unless otherwise stated, must hold a full current driving licence.
Participants must produce their actual driving licence when signing on for their event. Provisional Licences or photocopies of Licences are not acceptable.
Prior to the commencement of the Event the Client and all participants must sign a disclaimer of liability. Until a participant has signed such he/she will not be permitted to participate in the Event.
33. Exclusion of Liability
Except in respect of death or personal injury caused by the Company’s negligence, or as expressly provided in this Agreement, the Company shall not be liable to the Client by reason of any representation (unless fraudulent), or any implied warranty, condition or other term, or any duty at common law, or under the express terms of this Agreement for any loss of profit or any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the negligence of the Company, its servants or agents or otherwise) which arise out of or in connection with the provision of the Services and the entire liability of the Company under or in connection with this Agreement shall not exceed the Consideration except as expressly provided in this Agreement.
34. Organiser Details, address and registered office
Stag Publications Ltd
18 Alban Park,
AL4 0JJ. United Kingdom.
Registered in England No. 3530248
UK Vat No. 706 5178 36
Tel: 0044 (0) 1727 739160
Fax: 0044 (0) 1727 739169